Welcome to Invinite

Invinite is inventory management built for multi-outlet food and beverage groups — bars, restaurants, hotel F&B, and any operation that needs to know what stock they have, what it cost, and where it went.

Your POS tells you what sold. Invinite tells you what it cost, how much stock you actually have, and where variance is eating your margin.

Who this guide is for

This walkthrough is for operators and managers setting up Invinite for the first time — from creating your account through running stocktakes and reading reports. You do not need an inventory background to follow along.

The hierarchy: Organization, Outlet, Team

Invinite mirrors how F&B groups actually operate:

• Organization — your company or group. Settings like costing method (FIFO, LIFO, or Weighted Average) live here.
• Outlet — a physical location: Bar A, Restaurant B, Hotel rooftop bar.
• Team — a department within an outlet that carries its own inventory: bar team, kitchen team, prep area.

Teams are separated because they carry different items, are managed by different people, and run stocktakes at different times. A bar team and kitchen team at the same outlet are independent inventory pools that can transfer stock between each other.

Master vs instance: why two levels?

Invinite uses a master/instance pattern to keep your item library consistent across the group:

Level	Examples	Purpose
Master (organization)	Master Item, Master Supplier, Master Item Category	Templates — define once, standardise naming
Instance (team)	Item, Item Variant, Item Variant Price	What your team actually uses day to day

When you create a master item at the organization level, teams get their own copy (an item) for operations like receiving stock, transfers, and stocktakes. This prevents typos from outlet staff, enables transfers between teams (items share the same master item), and keeps reporting comparable across outlets.

Daily stock flow

Once set up, your team runs a simple daily rhythm:

1. Receive stock — record deliveries via Goods Received Notes (GRNs)
2. Transfer — move stock between teams when needed
3. Record sales — log what was sold (manually or via POS sync)
4. Adjust — correct errors or log waste
5. Stocktake — physical count on a schedule (weekly, monthly, or daily)

Invinite calculates costs on-demand from your actual purchase history — not fixed reference prices — so retroactive corrections never corrupt your numbers.

What's next

The next chapters walk you through sign-up, creating your first organization and team, setting up your item library, and running your first stocktake.