Set up your catalog

Before your team can receive stock, run a stocktake, or record sales, you need a catalog: what you buy, what you stock, and what you sell.

Invinite splits this into three layers:

Layer	What it is	Example
Master records	Organization-wide templates	"Grey Goose" as a master item
Team items	What this team actually stocks	Bar team's Grey Goose 750ml
Products	What this team sells on the menu / POS	PLU for "Grey Goose single" or "Mojito"

Master records keep names consistent across outlets. Teams get their own copies. Products connect sales to inventory depletion.

Two paths to get started

Most new venues use spreadsheet import — faster than typing hundreds of SKUs:

1. Import suppliers — step 4.1
2. Import items — step 4.2 (check Add to team)
3. Import products — step 4.3 (menu / POS)

Each import has a template, preview step, and optional Update if Existing for re-runs.

Prefer to build gradually? Use the concepts below and add records manually in the app. You can mix both — import the bulk of the catalog, then tweak individual items in step 5.

Building blocks (manual setup)

Suppliers

Master suppliers are vendors you buy from — distributors, wholesalers, local farms. Record name, contacts, delivery days, and minimum order rules. Each variant can have item variant prices from multiple suppliers (primary, backup, promotional).

Categories

Master item categories group inventory for navigation and reporting: Spirits, Wine, Produce, etc. Categories can nest (Spirits > Vodka) and flow down to teams.

Items and variants

A master item is a product your group carries: Bulleit Bourbon, Ribeye Steak, Aperol.

Each master item has variants — sizes or pack formats you count and receive (750ml bottle, 1L bottle, per kg). The master item is the grouping; the variant is what hits the loading dock and the stocktake sheet.

Supplier prices

An item variant price links a variant to a supplier at a purchase price. Multiple prices per variant are normal — different suppliers, deals, or backup sources.

What teams see

When a master item is assigned to a team, the team gets an item — their operational copy. Not every master item belongs on every team; a kitchen does not need the full spirits list.

What's next

Import path: continue with step 4.1 — Importing suppliers, then items and products.

Manual path: skip to step 5 — Managing team items for day-to-day changes, or add masters in the organization catalog first.

Either way, you will reach step 6 — Daily operations once the catalog is ready: GRNs, transfers, and sales.